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PhysioLeads

The plug and play marketing system for clinic owners

The Challenge for Most Clinic Owners

You built this clinic to create freedom but instead, you cannot switch off or step away from it. Messages getting missed, patients dropping off and nobody is following up to rebook them. You know revenue is leaking, but you cannot tell how much or where it is coming from.

The average clinic is losing between £3,000 and £8,000 every month and it’s not from a lack of new patients. It’s money already sitting in the database through enquiries that never converted, leads that haven’t been nurtured, patients who dropped off and past clients who haven’t been reactivated.

And the data you need to make good decisions? It is either buried across multiple systems or it does not exist at all. The truth is that the revenue is already in your business but it’s not being captured. And that’s not an effort problem, it’s a systems problem.

The Traps That Keep Clinic Owners Stuck

  • Outsourcing marketing to an agency and hoping it fixes the problem
  • Spending money on ads without knowing what is actually working
  • Trying to see more patients without fixing why current ones are dropping off
  • Posting more on social media without any strategy behind it
  • Running offers and discounts to fill the diary
  • Hiring more staff thinking it will solve the problem
  • Discounting when enquiries slow down and there are gaps in the diary

Tactics Get You Busy.
Systems Get You Free.

The problem with every one of those approaches is the same. They are tactics, not strategy. And tactics without a system underneath them do not scale. You can hire the best agency, run the best ads, and post every day but if the foundation is not there, you are just adding noise on top of chaos.

The moment you take your foot off the gas, it stops. Nothing is compounding and nothing is running without you. Scaling a clinic requires systemisation and systemisation starts with getting everything into one place. Your marketing, your follow up, your patient journey, your data — consolidated, automated, and working in the background whether you are in the clinic or not.

That is when things change. Revenue that was leaking gets captured and patients who dropped off get brought back in. Leads get nurtured without anyone manually chasing them and for the first time, you have a clear picture of how the business is actually performing. That is what PhysioLeads is built to do.

PhysioLeads is the system your clinic has been missing

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What You’ll Get Inside PhysioLeads

Dashboard – Your entire clinic, clearly visible in one place.

  • See all your key clinic metrics in one place
  • Track clinician performance and average patient value
  •  Monitor cancellations, no shows, and drop offs
  •  View leads generated, converted, and booked
  •  Track new patients and reactivated patients
  •  Understand exactly where your revenue is coming from
  •  Data updates automatically every two minutes
  •  Instantly spot what is working and what is not
  •  Identify problems quickly and take action fast
  •  Get full visibility of your clinic in seconds

Communication Centre – All your conversations, in one place

  • Manage WhatsApp, SMS, email, Facebook, and Instagram in one inbox
  •  Capture messages from your website chat widget instantly
  •  No more switching between multiple apps
  •  Never miss a message or enquiry again
  •  Respond faster and improve patient experience
  •  Keep all conversations organised and easy to track
  •  Your front desk team works from one central system
  •  Reduce missed leads and lost revenue
  •  Improve response times across every channel
  •  Turn more enquiries into booked patients

Segmentation & Tagging – Increase Conversions from your current data base

  • Automatically tag patients based on injury, pain point, or condition
  •  Segment your database by age, gender, treatment history, and more
  •  Group patients based on their specific problems and needs
  •  Build highly targeted audiences inside your clinic
  •  Send messages that feel personal and relevant
  •  Speak directly to each patient’s pain point
  •  Improve engagement and response rates
  •  Turn your patient list into a powerful marketing asset
  •  Stop sending generic messages that get ignored

Social Media Planner – Plan, create, and schedule all your content in one place

  • Post to Instagram, Facebook, TikTok, YouTube, and more
  • Schedule content as far in advance as you like
  • Manage your entire social media calendar in one place
  • Stay consistent without posting daily
  • Use built in AI to generate captions and marketing copy
  • Upload and organise videos and images
  • Plan weeks or months of content in advance
  • Keep your marketing structured and organised
  • Save time and reduce last minute posting
  • Turn social media into a consistent patient driver

AI Agents – Smart automation that works for you 24 7

  • Built in AI across your marketing, messaging, and systems
  • Generate social posts, emails, and campaigns in secondsControl tone, style, and keywords to match your brand
  • Automatically respond to reviews and enquiries
  • AI agents can handle messages outside working hours
  • Ensure every lead gets a fast response, day or night
  • Train AI to sound like you using your own content
  • Choose which channels AI communicates through
  • Turn automation on or off whenever you need
  • Never miss an opportunity due to slow replies

Membership Area – Build, train, and scale with your own content hub

  • Create courses and programs for your patients
  • Build internal training and onboarding for your team
  • New staff get instant access to structured onboarding
  • Store and organise all your training in one place
  • Turn recorded training into long term assets
  • Create an internal library of systems and knowledge
  • Deliver consistent training across your team
  • Improve staff performance and development
  • Add new revenue streams through patient programs
  • Replace platforms like Kajabi with one system

Lead Nurture Systems – Turn more leads into paying patients automatically

  • Proven email and follow up systems ready from day one
  • No need to build anything, it is all done for you
  • Automatically follow up every new lead
  • Capture leads from forms, downloads, and quizzes
  • Convert cold enquiries into booked patients
  • Stay top of mind without manual chasing
  • Increase conversion rates through consistent follow up
  • Turn missed opportunities into revenue
  • Build trust with leads over time
  • Let the system do the follow up for you

Reputation Management – Protect your reputation and drive more 5 star reviews

  • See and manage all reviews from Google, Facebook, and Trustpilot in one place
  • Automatically request feedback at key stages of care
  • Identify unhappy patients early before they drop off
  • Fix issues quickly and improve patient retention
  • Built in surveys after key sessions to track experience
  • Improve front desk performance and patient handling
  • Reduce cancellations and no shows before first appointments
  • Automatically request reviews at the right time
  • Generate a consistent flow of 5 star reviews
  • Grow your online reputation without manual effort

Patient Reactivation – Turn past patients into consistent new revenue

  • Automatically identify patients who have dropped out of care
  • Track patients at key time points like 1 week, 1 month, 3 months and beyond
  • Trigger follow ups based on how long they have been inactive
  • Create tasks for your team to re engage patients early
  • Automatically check in with past patients over time
  • Bring patients back into the clinic without manual effort
  • Re engage missed appointments, drop offs, and discharged patients
  • Reduce reliance on constantly finding new patients
  • Generate consistent revenue from your existing database
  • Turn your past patients into your easiest growth opportunity

Funnel Pages – Build high converting pages that turn traffic into patients

  • Create landing pages for ads, offers, and workshops
  • Designed to convert visitors into booked patients
  • Direct paid traffic to focused, high converting pages
  • Build funnels for workshops and events
  • Capture leads quickly and effectively
  • No need for external website builders
  • Simple to create, edit, and launch
  • Fully integrated with your follow up systems
  • Track performance and optimise results
  • Turn clicks into enquiries and enquiries into bookings

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